Wedding Planning Services

Everything we handle,so you don't have to

A complete inclusion guide to how Saffron Events plans, produces and executes your wedding — across eleven service verticals.

At a Glance

The Eleven Service Categories

Vertical One

Design & Creative Vision

The aesthetic foundation of every celebration.

Design Consultation: Aesthetic conceptualization and guidance (applicable when external decor teams are utilized).
Decor & Production (Add-on): Only applicable if Saffron Events is contracted for full production.
- Design Development: Moodboard presentations, revisions, and budgetary alignment.
- Specialized Execution Teams: Set Design, Floral Artistry & Design, Furniture & Luxury Rentals, Styling & Detailing, Lighting Design.

Vertical Two

Venue & Permissions

From discovery to compliance — handled end-to-end.

Venue Procurement: Hunting, site visits, and commercial negotiations.
Strategic Alignment: Staggered planning sessions over months preceding the event.
Compliance & Licensing: Managing fire safety, music/PPL, alcohol permits, and local civic permissions.

Vertical Three

Guest Experience & RSVP Management

A welcome that begins long before they arrive.

Travel & Logistics: Management of flights, trains, buses, and private car fleets.
Accommodation Coordination: Hotel scouting, room block management, and hotel liaison.
Guest Relations: Dedicated Help Desk and hospitality team.
The Welcome Experience: Management of hampers, gifting, and personalized itineraries.
Hospitality Operations: Pre-check-in formalities, ID collection, and room allotment mapping.

Vertical Four

Technical Production & SFX

Engineered moments — light, sound, and spectacle.

Audio-Visual Engineering: Sound design, acoustics, and AV setup.
Special Effects (SFX): Coordination of fireworks, CO2 guns, cold pyros, confetti, and sparklers.
Artist Technicals: Management of Tech Riders for bands and performers.
Stage Management: Light and sound synchronization for choreographed performances.

Vertical Five

Entertainment & Artist Management

Talent that elevates every moment.

Talent Procurement: Management of celebrities, DJs, international acts, and emcees.
Performance Coordination: Choreographers, dance troupes, and folk artists.
Processional Management: Coordination of Baraat, Dhol players, and traditional entries.

Vertical Six

Food & Beverage (F&B) Management

A culinary journey, curated and supervised.

Culinary Design: Menu curation, mixology concepts, and tasting session coordination.
F&B Strategy: Consultation and feedback loops to align menu with event flow.
Service Supervision: Oversight and Management.
Quality Control: Ensuring preparation and service match pre-finalized standards.

Vertical Seven

Logistics & Field Operations

The invisible machinery behind a flawless day.

Transport Operations: Valet management and luxury coach logistics.
Inventory Control: Movement of materials, décor storage, and gifting kits.
Infrastructure Support: Power management, genset backup, and crew deployment.

Vertical Eight

Rituals & Family Coordination

Honouring tradition with quiet precision.

Ritual Liaison: Coordination with Priests/Purohits for ceremony requirements.
Family Logistics: Dedicated "Family Head" to ensure key members are present for specific timings.
Shadow Services: Bridal and Groom attendants for outfit changes, jewelry, and touch-ups.

Vertical Nine

Beauty & Wardrobe Styling

Polished from the very first frame.

Styling Coordination: Managing Hair & Makeup (HMU) teams for the couple and family.

Vertical Ten

Media Coordination

Memories captured, effortlessly.

Photography & Cinematography Liaison: Coordinating schedules, shot lists, and logistical needs for media crews across all events.

Vertical Eleven

On-Site Wedding Day Operations

Choreography in real time — every minute accounted for.

Zone Management: Floor coordinators assigned to specific venue zones.
Flow Control: Real-time management of the "Hour-By-Hour" itinerary to prevent delays.

We don't deliver events. We deliver weddings that feel inevitable.

— Saffron Events

Transparency First

Professional Fee Structure

Flat percentage of Total Actual Event Expenditure — full transparency with no hidden markups or commissions across venue, F&B, decor, entertainment, hospitality, and logistics.

How the Fee Works

Calculated on gross committed/paid amounts — inclusive of taxes/service charges where applicable.
No fee-on-fee — our percentage is separate from the base expenditure.
Exclusive of GST (18% applicable).

Dynamic Adjustment

Fee scales proportionally with the actual event expenditure:
- If actual expenditure increases (e.g., premium upgrades, added events/guests) — fee increases accordingly.
- If actual expenditure decreases (e.g., optimizations, scaled-down elements) — fee decreases accordingly.

Pre-Event Reconciliation

Full breakdown shared 15+ days before the event.
Final balance settled before the celebration starts — additional payment if up; refund/credit if down.
One transparent ledger — every line traceable, every figure reconciled.

Our Dedicated Team

Built around your wedding

We scale our planning and on-site team based on event size and complexity. As a rule of thumb, we deploy roughly 1 coordinator per 75–100 guests for smooth flow — alongside hospitality shadows, runners, and dedicated leads for hospitality, technical, and floor operations.

Core Planning

Lead Concierge + Assistant Planner across 9–6 months pre-event.

On-Site Day Team

Lead, floor coordinators, hospitality & technical liaisons (up to 300 guests).

4–6

Hospitality Staff

Bridal & groom shadows, runners, floor support — setup to send-off.

10–16

Total Team

End-to-end coverage — scaled to your project's complexity and moving parts.

Let's Begin